• VIP Bar Event Decor and Lighting

VIP Bar Event Decor and Lighting

The Brief

When our clients tasked us with producing a private and exclusive VIP Bar for a handful of invite-only guests, within the already existing Bar where the pre-dinner drinks were taking place for the remaining guests, we got very excited until we realised we’d have about 1.5 hours to create this before the guests started to arrive.

It had to be something easy to erect and quick to put together without losing the look and feel of Ibiza that our clients were after.

What we did

We decided on white voile hung on a 6mx6m pipe and drape framework to create the room which would allow the non invited guests the ability to glimpse inside without fully seeing what was going on, keeping that exclusive feel and air of privacy.  White leather sofas and stools, led white ottomans and poseur tables with white leather stools were placed around the room and LED bar.  Hanging above the LED uplighters were 4ft long crystal bead chandeliers to catch the light and adorning the tables were vases with white flowers and LED candles.  The sponsors logo was projected onto the drape giving them full visibility within the room and a playlist full of Ibiza tunes kept the party going.

Two VIP hostesses from Ice Models looked after the guests all evening, beginning with a personal meet and greet then serving canapés and Dom Perignon champagne all evening and finally a professional doorman allowed entry to the invited guests once they showed their pass.

What the client said

The VIP Bar was one of the highlights of the night, the sponsor was over the moon, the guests loved the exclusivity and Ibiza vibes and they are already looking at expanding this concept to other events they host around the world.

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  • Hybrid Av have been supplying audio visual equipment to Leicester Tigers for over 25 years. I have personally been involved for the last 17 years on the events side of the business and have always had a good working relationship with their team. In addition to the general conference business that Hybrid Av support, we hold two end of year award dinners, one for our sponsors and one for our supporters, where Hybrid Av manage the AV side of the night.
    This year we have an additional commercial dinner which again we will bring Hybrid Av on board.

    Head of Logistics, Leicester Tigers Rugby
  • Without exception, the feedback we have had is that it was the best event yet. We threw a number of extra challenges at you and the team this year which you responded to calmly and without issue.
    There were many, many things that could have gone wrong with an event that becomes more complex each year and the important thing is that we can have absolute confidence that should something happen, it will be dealt with and resolved quickly and without fuss and your team give us that confidence.

    Event Organiser, Tourism Awards
  • I just want to officially thank you so much for making the Remembrance event at the NMA the best ever. Your guys on the day were brilliant, please pass on our thanks and gratitude in helping to make the event very special.
    The event was a massive success and I have received many messages from people saying how much they enjoyed the service.
    What we did this year was very successful and we hope to repeat it again next year.

    Direct Marketing Manager, Registered Charity
  • Thank you so much for your help and support with the event last week. As you know it was a new client for us so we were keen to get it right!! The client was thrilled with all aspects of the service received, and your company really helped to elevate the image and professionalism of their event which is fantastic news!
    We are hopeful that we will be offered the opportunity to work with the client again next year so fingers crossed you will be part of all of that!

    Managing Director, Event Management Company
  • I cannot fault the fabulous customer service I receive from your organisation. I organise some very large events on a bi-monthly basis and one thing I do not have to worry about is AV and IT. The Technician (and I have to pay special thanks to ‘Jono’) is superb and we ask for him personally due to his knowledge and unflappable nature. I would also like to thank ‘Janine’ in the office – always extremely helpful.

    Business Administrator/PA, NHS
  • I just wanted to say a massive thank you to you and your team for the work and efforts you put in last week at the Belfry.
    As per usual you were fantastic and provided a fabulous set both for the conference and gala dinner.
    I also wanted to say a big thank you to your team for helping with setting out the breakout rooms as the Belfry split down the room!
    I look forward to working with you again in the future 
    Speak soon!

    Event Executive, Event Management Company
  • As a high end catering company providing entirely bespoke events for our clients, we continue to use Hybrid Av on a regular basis. Jon, Tara and the team are thoroughly organised and professional throughout the planning process and event delivery. They respond creatively to briefs, providing innovative solutions no matter what the budget. They are understanding of changing client requirements and are really hard working. Hybrid always go above and beyond, and we would highly recommend them for any corporate or private event.

    - Catering Company -